what is sirim import permit

Importing and exporting goods in Malaysia can be quite complex when it comes to ensuring compliance with the local regulations. Obtaining a SIRIM import permit is essential for businesses looking to import specific goods into Malaysia. This is to ensure that the goods meet all the necessary safety requirements and Malaysian standards. 

Below is everything you need to know about SIRIM import permit applications for businesses.

 

What is SIRIM Import Permit?

A SIRIM import permit is an official document issued by SIRIM QAS International which is a subsidiary of SIRIM Berhad. It serves as the national standard and quality organization in Malaysia. The permit is important as it certifies that certain imported goods or products meet Malaysian safety and quality standards. It is often mandatory for a variety of products, especially those that involve safety, health, as well as environmental concerns.

 

Why Do Businesses Need a SIRIM Import Permit?

Businesses need to obtain a SIRIM import permit to import goods legally that fall under the categories regulated by SIRIM. Imported goods may be detained at the borders which then leads to unwanted delays, fines, or perhaps even rejection of the shipment if there is no permit. 

To avoid this, businesses require an SIRIM import permit for faster customs clearance, reducing delays and helping businesses maintain timely shipments. The Malaysian government has required that if a product is regularly imported into Malaysia, businesses must apply for a permit.

The import permit ensures that the goods adhere to Malaysian safety and quality standards, protecting consumers from potential hazards as well as ensuring that the goods in the market are of safe and high quality.

types of products requiring sirim certification

 

Types of Products Requiring SIRIM Certification

There are several categories of products that require SIRIM certification before they can be brought into Malaysia. These include:

  1. Telecommunication Equipment: Mobile phones, routers and other communication devices.
  2. Electrical and Electronic Products: Goods such as home appliances, gadgets and other electronic devices.
  3. Construction Materials: Items such as cement, steel and other building materials.
  4. Automotive Parts: This includes tyres, safety equipment and other vehicle components.
  5. Medical Devices: Any equipment used in healthcare settings.

 

SIRIM Import Permit Applications For Couriers & Personal Businesses

Before applying for an import permit, business must first register as an E-Permit user with SIRIM QAS INTERNATIONAL SDN. BHD. and Dagang Net Technologies Sdn. Bhd. (DNT). Companies or individuals that is not registered as E-Permit users are required to fill-up form CMST/FORM/AP/02 and Special Approval form which is available at www.sirim-qas.com.my.

 

Required Documents for SIRIM Import Permit

Below are the required documents for the SIRIM import permit for personal and courier businesses: 

  1. K1 form (Custom form)
  2. Product specifications / Brochure (model/brand)
  3. Photocopy IC / Passport (foreigner)
  4. Commercial Invoice / Proforma Invoice
  5. Purpose of Import 

 

Fees and Processing Time

As for the fees for personal and courier businesses, the total cost of the SIRIM import permit ranges from RM630 to RM640.

The processing time for the SIRIM import permit is rather quick as applications made through the E-Permit system are typically approved within 24 hours.

Source: https://www.dhl.com/discover/en-my/faq/customs/sirim-import-permit-communications-equipment-business

 

SIRIM Import Permit Applications For Commercial Cargo

 

Procedure for SIRIM Product Certification License (PCL) Application

Thoroughly understand your specific import and export permit needs, as well as the relevant regulatory requirements.

  1. Fill in all the necessary form provided by SIRIM.
  2. Product brochure / product specification.
  3. Quotation will be issued by SIRIM QAS.
  4. Auditor to arrange factory audit and other audit related matters.
  5. Auditors to carry out factory audit and auditor to select samples for testing.
  6. Quotation testing to be issued at this point.
  7. Results: if testing is passed and factory audit is satisfactory (no NCR issue). Auditor will table for recommendation of certification and attach pattern approval certificate.
  8. Certification Panel to approve the recommendation before certificate/license is issued to applicant.
  9. Validity of license one year and before renewal surveillance audit (2x) to be conducted.

 

Required Documents for SIRIM Import Permit (COA)

Below are the required documents for the SIRIM import permit: 

  1. Bill of Lading (B/L)
  2. Commercial invoice & packing list.
  3. Mill Certificate 
  4. Letter of Manufacturer / Exporter
  5. Product Certificate License (PCL)
  6. Any relevant document. 
  • The cargo inspection for verification and sampling will be conducted by SIRIM QAS International’s inspector.
  • The Certificate of Approval (COA) will be obtained once the full report is received from the inspector, with a recommendation to pass the COA if the verification confirms that the product matches the declaration and complies with SIRIM import procedures.

 

Fees Involved in SIRIM Import Permit Application

Depending on the type of cargo, fees may vary. Below are the fees applicable for commercial cargo:

  1. Application Fees: This is the basic fee for processing the application for SIRIM certification.
  2. Testing Fees: These are charged based on the type and extent of testing required for the product.
  3. Certification Fees: Once the product passes the test, certification fees are levied for the issuance of compliance certificates.
  4. Inspection Fees: If an inspection of facilities or products is required, additional fees may apply.

 

Factors That Affect SIRIM Import Permit Application Fees

  1. Type of Product: Different categories of goods (electrical appliances, telecommunications equipment, etc.) have different testing and certification requirements.
  2. Type of Testing Required: Products may require tests for safety, performance, or adherence to specific Malaysian standards. Each test has its associated fee.
  3. Documentation: Fees are charged for processing certificates, permits, and inspection reports.
  4. Sample Testing: In some cases, sample products need to be tested before approval is granted. The cost of sample testing also varies.

 

Processing Time For SIRIM Certification:

The processing time for SIRIM certification also varies depending on the product and complexity of testing:

  1. Document Processing: If no testing is required, the process may take as little as 2 to 5 working days.
  2. Product Testing: If product testing is needed, the process could take between 2 to 4 weeks, depending on the availability of testing facilities and the complexity of the test.
  3. On-Site Inspection: In some cases, inspections at warehouses or factories might be required, extending the processing time.

For urgent applications, faster processing might be available at an additional cost, but this depends on the product and the current workload at SIRIM.

 

Common Challenges and How to Avoid Them

When applying for a SIRIM import permit, there are some common challenges that can arise and these include incomplete documentation and misunderstanding of the product requirements. You can avoid them by:

1. Double-checking all Documentation

Ensure that you double-check all documents and that they are all correctly filled out. 

2. Plan Ahead

Start applying in advance to accommodate any unexpected delays.

3. Communicate with an Expert

Be sure to reach out to an expert for clarification if there’s any doubt or confusion before submitting your application. This allows you to make corrections if there’s any.

 

Tips for a Successful SIRIM Application

  1. Engage with Experts: For a successful application, consider yourself consulting a professional or an expert who specializes in import regulations and SIRIM certification for a smooth application process.
  2. Stay Updated: It’s important to stay updated and informed on the latest SIRIM guidelines and requirements as regulations may change.

 

Apply SIRIM Import Permit with Global Track Lines

For businesses to import goods into Malaysia, obtaining a SIRIM import permit is important. To avoid challenges such as unexpected delays, fines, or rejection of shipment, understanding the requirements and following the guidelines stated are important to ensure a successful application.

Ready to apply for your SIRIM import permit? Getting expert assistance in the process of securing a SIRIM import permit can be very helpful and ensure everything flows smoothly. Visit Global Track Lines for expert services for SIRIM import licenses. Our consultation services will guide you through and simplify the process of obtaining the permit for your business, ensuring a smooth and efficient process.

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